Secretary V - (Mobile, AL) in Mobile, Alabama For Sale
Job Code: Hxxxx3 Job Title: Secretary V Opening Date/Time: Tue. 05/13/14 12:00 AM Central Time Closing Date/Time: Continuous Job Type: Regular Full-time Location: Administration CW, Alabama Department: USA Children''s & Women''s Hospital Print Job Information-Apply About UsBenefitsSupplemental Questions The USA Children’s & Women’s Hospital is one of six freestanding hospitals in the United States dedicated specifically to the unique health care needs of children, women and infants.The USA Children’s & Women’s Hospital is managed by the USA HealthCare Management, LLC. Essential Functions: Serves as personal assistant to the Assistant Administrator, Assistant Chief Financial Officer and other administrative staff; provides secretarial support to the Medical Director, Evaluation Center to include preparing and maintaining physician contracts, professional liability coverage, license/certification renewals, requisitions, and payroll documents; assisting physicians with obtaining and maintaining staff membership and privileges; assisting physicians with enrollment and maintenance of participating provider status in Medicaid, Medicare, BCBS and other medical insurance or health plans; acts as receptionist, greets visitors, answers telephone, and communicates messages; makes appointments, sets up meetings, interviews and performance evaluations and maintains administrative calendars; prepares memorandums, letters, announcements, job descriptions, department reports, unit policy & procedures and other documents using a personal computer and word processing software; types and prepares committee and staff minutes and educational material as required; prepares Personnel Action forms, routes forms for approval, and follows-up appropriately; enters Mediclick requisitions for new equipment and supplies; makes travel arrangements to include: preparing registrations and making reservations and preparing travel reimbursement forms; copies correspondence, memos, evaluations, and schedules; files and maintains records/correspondence; maintains and updates all relevant manuals, policy and procedures, and roster manuals; faxes and scans correspondence and forms as required; maintains personnel files for department heads and administrative staff including continuing education and in-service education; arranges meetings, prepares and coordinates meeting and agenda materials; orders and maintains adequate supplies for all administrative areas; routes incoming mail, distributes correspondence and other materials to department staff and supervisors; verifies employee time-sheets and completes time and attendance records; communicates and uses appropriate customer relation skills with physicians, patients, families, healthcare team and staff in person and via telephone; responds to overhead pages; provides notary services; assists Assistant Administrator with regulatory and accrediting agency activities relevant to hospital departments; maintains administrator on call schedule; adheres to hospital policies including confidentiality; adheres to current Infection Control and Safety Standards; regular and prompt attendance; ability to work schedule as defined and overtime as required; related duties as required. Minimum Requirements: High school diploma or equivalent, four years of progressively responsible secretarial experience, and the ability to type 35 correct words per minute. Excellent computer and customer service skills are required. Working Days and Hours: Monday - Friday 8:00 am - 4:30 pm
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