Administrative Assistant - University of South Alabama (Mobile, AL) in Mobile, Alabama For Sale
Job Code: xxxx48Job Title: Administrative AssistantOpening Date/Time: Wed. 08/21/13 12:00 AM Central TimeClosing Date/Time: ContinuousJob Type: Regular Full-timeLocation: Dean of Education, Main Campus, AlabamaDepartment: Academic AffairsPrint Job Information-Apply About Us Benefits Supplemental QuestionsThe University of South Alabama is one of the fastest growing universities in the South, providing quality academic programs, innovative classroom experiences, and a campus rich in diversity and student life.Essential Functions:Maintain supervisor’s calendar and schedules appointments; prepares supervisor’s itinerary and makes travel arrangements; answers telephones and directs calls; arranges meetings to include time, space, and location; informs participants of topics to be discussed and researches necessary background information; serves as recording secretary at chairs’ meetings; prepares and reviews correspondence, requisitions, purchase orders, travel expense vouchers, brochures, publications, and other documents on a daily basis using a PC; utilizes the Banner system to access student and departmental information; plans and coordinates special events; receives and reviews incoming mail; composes and signs replies to inquiries not requiring personal attention of the dean; researches various records and sources for preparation of reports; supervises secretarial and clerical staff to include assigning duties, signing timesheets, approving time off, and handling disciplinary duties; trains and supervises student workers; maintains faculty records for tenure and promotion purposes; maintains files on search processes; maintains faculty and staff personnel files and general office files; prepares faculty and staff personnel action forms; prepares annual salary notification and/or contract letters for signature using a PC; regular and prompt attendance; ability to work schedule as defined and overtime as required; related duties as required.Minimum Requirements:High school diploma or equivalent, five years progressively responsible administrative and secretarial experience, and the ability to type 35 correct words per minute. Working Days and Hours:Monday - Friday8:00 a.m. - 5:00 p.m.
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